CC MEETING: October 22, 2024
DATE: October 5, 2024
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facility Services
Shannon Hicks, ACM for Public Safety and Development Services
Title
Consider Authorizing The City Manager To Execute Change Orders For The Contracts With Richardson Ready Electrical And Nema 3 Electric, Inc. For As-Needed Electrical Services Pursuant To RFP 21-007, In A Cumulative Amount Not To Exceed $225,000.00, Increasing The Total Value For Both Contracts For A Cumulative Amount Not To Exceed $1,125,000.00.
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BACKGROUND:
The City of Carrollton has existing contracts with Richardson Ready Electrical and Nema 3 Electric, Inc.to provide miscellaneous, as needed electric services at all city facilities and parks. The services include, but are not limited to, electrical wiring replacement, routine maintenance of electrical systems, installation of electrical fixtures and equipment, and on-call troubleshooting and assessment of malfunctioning systems.
The contracted services are used by multiple departments. As a result, and due to an increase in the volume of work over the contract term, additional funding authorization is needed for the existing and remaining terms. The current proposed change order will increase the contract totals by the 25% allowed by state statute to ensure a continuation of existing services.
FINANCIAL IMPLICATIONS:
To ensure there is funding available to continue the services, this change order consists of an additional $225,000.00, which increases the current contract from $900,000.00 to $1,125,000.00, a 25% increase. Funding for the additional quantity is available in various department budgets.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council's goals and objectives to manage infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council authorize the City Manager to execute change orders for th...
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