CC MEETING: April 21, 2020
DATE: April 15, 2020
TO: Erin Rinehart, City Manager
FROM: Bob Scott, Chief Finance Officer and Assistant City Manager
Title
Consider Approval For RFP# 20-005 For Multiple Departments For Irrigation System Installation And Repairs In An Amount Not To Exceed $290,000.00.
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BACKGROUND:
The city is continually working to improve the landscape and aesthetics of medians, rights-of-way and parks. The addition of new plantings and aging irrigation throughout our system requires regular maintenance, repair and improvements. A Request for Proposal (RFP) was issued for new installation and repair and maintenance of existing irrigation.
Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements placed in the Dallas Morning News.
A total of four (4) responses were received. This bid award is for one year with two one-year renewal options available if mutually agreeable for a total three-year contract valued at $870,000.00.
FINANCIAL IMPLICATIONS:
The product and services on Bid # 20-005 will be purchased from budgeted funds for the cost centers and amounts as listed below over a one-year period.
COST CENTER LINE ITEM BUDGET AMOUNT
Park Maintenance R/M Structures - 63010 $ 75,000.00
Fire Other Professional Services - 61190 $ 15,000.00
Neighborhood Matching Grant Other Professional Services - 61190 $ 60,000.00
Various Cap Accounts Other Professional Services - 61190 $ 140,000.00
TOTAL $ 290,000.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends the bid be awarded to Andy’s Sprinkler & Drainage.
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