CC MEETING: October 22, 2024
DATE: October 14, 2024
TO: Erin Rinehart, City Manager
FROM: Katy Bower, Director of Customer Service
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into An Agreement With AVI Systems, Inc. For Audio-Visual Equipment And Installation And Support Services Through An Interlocal Agreement With TIPS For Two Court Rooms In The Municipal Court Building In An Amount Not To Exceed $133,107.21.
Body
BACKGROUND:
The current AV equipment has been in the courts room is approximately 22 years old has reached the end of life and is beginning to fail and is not reliable to for use. The upgrade of both court rooms AV equipment will meet current needs in these rooms to ensure a smooth judicial process for defendants and court staff. This was an Addition-To-Base budget request that was approved for funding in FY 25.
FINANCIAL IMPLICATIONS:
The total cost of the equipment, installation, support, and one year maintenance plan for both court rooms AV equipment is $133,107.21, including a 10% contingency. The funding for this purchase will come from the ATB capital fund 854105-124810199 (A/V Upgrades - Courtrooms).
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorize the City Manager to purchase the AV equipment for both court rooms from AVI Systems, Inc. on the TIPS #230105 cooperative contract, for a total amount not to exceed $133,107.21. This purchase is necessary to ensure a smooth judicial process for defendants and court staff.