CC MEETING: March 3, 2015
DATE: February 18, 2015
TO: Leonard Martin, City Manager
FROM: Carl W. Shelton, Fleet & Facilities Director and Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Replacement Of Two (2) Ambulances From Frazer Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $424,583.25.
Body
BACKGROUND:
Fleet Services is requesting the purchase of two (2) Ambulances through our member agreement with BuyBoard. The current ambulances (units 3050 & 3060) are being retired per Fleet's policy on age/hours/maintenance. Fleet's current replacement interval for ambulances is five years. These two units will be an average of six years old when the new units are placed into service. This purchase will include refurbishing the medical box on unit 3060, then mounting on a new cab and chassis. The medical box on unit 3050 is obsolete and in need of replacement with the new cab and chassis.
For competitive purposes, quotes were obtained from two cooperatives that the City belongs to. Frazer is providing quotes from both cooperatives.
BuyBoard - $404,365.00 (includes $800 BuyBoard Fee), $400,321.35 after 1% rebate
HGAC - $404,365.00 (includes $1,000 HGAC fee)
Staff recommends moving forward with the bid from Frazer via BuyBoard, based on the net price comparison and annual 1% BuyBoard rebate. This cooperative entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
Staff also recommends approval of a 5% contingency allowance ($20,218.25) for any unexpected changes during the extensive build process. This contingency would only be authorized to fund necessary safety improvements, factory design changes, and/or code compliance change orders.
FINANCIAL IMPLICATIONS:
The ambulances will be purchased from budgeted funds fr...
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