CC MEETING: March 3, 2015
DATE: February 19, 2015
TO: Leonard Martin, City Manager
FROM: Lori Luckey, Recreation Coordinator
Title
Consider Approval Of The Purchase Of Travel Services For The Carrollton Senior Center From Diamond Tours In An Amount Not To Exceed $38,000.00.
Body
BACKGROUND:
The Carrollton Senior Center has had a Trip program for approximately 28 years. At the request of many Seniors, the Senior Center began offering longer, sometimes overseas trips in 2007. Destinations have included: Ireland, Italy, Alaska, Switzerland and more. The trips are fully cost-recovered.
An extended trip for 2015 is a 9-day, 8-night trip to Niagara Falls and Toronto. The date for travel is October 3 through October 11, 2015 and the cost $799.00/person double occupancy. Single occupancy is $1,078.00. In addition, each participant is strongly encouraged to purchase trip insurance. This will allow the patron to receive a refund if they are unable to go on the trip. Approximately 95% of our participants purchase trip insurance.
Staff does obtain three quotes for the trips; however, other factors are included such as exact location of tour, excursions during the tour, customer evaluations on previous trips, etc. There is no HUB vendor listed for tour companies.
FINANCIAL IMPLICATIONS:
The funds for the cost center are listed below.
COST CENTER LINE ITEM
3210 21340
Revenue collected from the participants covers the cost of the program.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the purchase of travel services for the Carrollton Senior Center to Diamond Tours in an amount not to exceed $38,000.00.