CC MEETING: March 3, 2015
DATE: February 17, 2015
TO: Leonard Martin, City Manager
FROM: Carl W. Shelton, Fleet and Facilities Director & Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Purchase Of Two (2) Message Boards From Dallas Light & Barricade For The Public Works Department In An Amount Not To Exceed $30,797.30.
Body
BACKGROUND:
Fleet Services is requesting the purchase of two (2) message boards. Council approved a similar item at the September 16, 2014 meeting. With this purchase, Public Works will have four fully functional and dependable message boards in their fleet. The current units (9080 & 9081) are both approximately 12 years old. These units will be retired per Fleet's policy on age/maintenance. Unit #9081 is experiencing an intermittent failure of the main processor board. Parts for these old message boards are obsolete. On average, message boards have a life expectancy of approximately 7-10 years. Staff investigated the possibility of refurbishing message boards, but found that option was cost prohibitive. Vendors estimated the refurbishing cost at $14,000.00 to $16,000.00 each, equal the cost of new/smaller message boards. The new solar powered message boards will have several new features; LED lights, programming via smart phone or desktop PC, remote diagnostics, and full animation.
These message boards are used for public notification of various events throughout the city. The existing message boards are extremely large, limiting their use to specific locations that can accommodate their size. Staff is recommending downsizing both units to allow for more placement flexibility. This downsizing will reduce replacement cost by approximately $5,500.00 per unit.
The proposed units are available from multiple vendors and the quotes are shown below. There are no registered HUB (Historically Underutilized Business) vendors for this product line. Staff recommends moving forward with the most compet...
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