CC MEETING: March 3, 2015
DATE: February 11, 2015
TO: Leonard Martin, City Manager
FROM: Lon Fairless, Information Technology Director
Title
Consider Authorizing The City Manager To Amend An Inter-Local Agreement With The City Of Farmers Branch For Maintenance Expenditures For The Public Safety Radio System Administration In An Amount Not To Exceed $235,000.00.
Body
BACKGROUND:
In 2013, the four cities of Addison, Carrollton, Coppell and Farmers Branch entered into an Interlocal Agreement, ILA, for the shared purchase, installation and ongoing support and maintenance for a new digital Public Safety radio system. This ILA replaced a previous ILA between the three cities of Addison, Carrollton and Farmers Branch for sharing an analog Public Safety radio system that has reached its useful life.
The 2013 ILA provides that Farmers Branch would act on the behalf of the four cities for the purchase of the new radio system including installation and ongoing support and maintenance. A joint city Request for Proposal process was used and subsequently Farmers Branch entered into a contract with Harris Corporation for a new radio system. The Carrollton portion of the upfront nonrecurring cost is $6,700,000.00. System maintenance with an extended warranty was included in the original cost for five years. The 2013 ILA also provides that each of the four cities have the right to administer, install and maintain their unshared own user equipment.
For Carrollton, staff proposes two components for ongoing services described as follows.
a. Shared System Wide Administrative Services: would be based on Amendment 2 of Exhibit D for System Maintenance of the agreement between Farmers Branch and Harris. The Carrollton cost for the partial FY 2015 is approximately $54,000.00 and the full FY 2016 is $135,000.00.
b. Unshared Carrollton owned equipment support and maintenance: would be based on an agreement directly between Carrollton and Harris, the cost ...
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