CC MEETING: April 7, 2015
DATE: March 25, 2015
TO: Leonard Martin, City Manager
FROM: Carl W. Shelton, Fleet & Facilities Director and Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Replacement Of One (1) Service Truck From Southwest International Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $69,181.20.
Body
BACKGROUND:
Fleet Services is requesting the purchase of one (1) 2016 International Service Truck through our member agreement with BuyBoard. The current 2004 truck (unit 5044) is used by the Signal construction crew in the repair and replacement of intersection lights, and also used for deployment of the portable message boards. Routine tasks for this truck involve the transport of staff and traffic control devices and removal of spoils from job sites. This truck has been in service for 11 years and currently has 5,827 operational hours. Industry benchmark for maximum utilization of this truck class is 6,000 hours. Lead time on the new truck is a minimum 6 months, at which time the existing vehicle will exceed the 6,000 hour benchmark. The replacement unit is a large, crew cab, flatbed truck with dumping capabilities, and sized for hauling heavy equipment & supplies and towing small equipment trailers. This new unit's configuration allows for more efficient operations: a single haul for materials and the crew instead of traveling multiple times or needing two vehicles.
Staff requested quotes from multiple vendors, with only one response. Staff recommends moving forward with the bid from Southwest International via BuyBoard. This cooperative entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
Southwest International (BuyBoard) $69,181.20
Sam Pack Five Star Ford (no bid)
FINANCIAL IMPLICATIONS:
The equipment will be purchased from budgeted funds from the account and amount listed below.
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
576190 Fleet Repl 68500 Mobile Equipment $69,181.20
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase one (1) service truck from Southwest International in the amount of $69,181.20 using our existing agreement with BuyBoard.