CC MEETING: April 7, 2015
DATE: March 31, 2015
TO: Leonard Martin, City Manager
FROM: Vince Priolo, Purchasing Manager
Title
Consider Approval Of Bid # 15-007 For Fertilizer For The Parks Maintenance Department From Various Vendors In An Amount Not To Exceed $75,000.00.
Body
BACKGROUND:
The material to be purchased from this price agreement will take care of all fertilizer requirements for Parks. Bids were advertised and received from six vendors. Bid notifications were posted to an online bid notification site, as well as advertisements in the local newspaper.
FINANCIAL IMPLICATIONS:
The materials on Bid # 15-007 were approved for purchase from budgeted funds for the cost center and amount as listed below:
COST CENTER LINE ITEM BUDGET AMOUNT
PARKS - 353001 60220-Chemicals $ 40,000.00
PARKS - 354001 60220 - Chemicals $ 35,000.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the low bids meeting all specifications be awarded as listed below for an amount not to exceed $75,000.00
COMPANY ITEM(S)
Winfield Primary Vendor Items 6, 8, 9
Winfield Secondary Vendor Items 1
BWI Primary Vendor Item 2, 7
BWI Secondary Vendor Item 3, 8, 9
Justin Seed Company Primary Vendor Item 1, 3
John Deere Landscapes Secondary Vendor Item 2, 6, 7
NOTE: The lowest bidder on items 2, 3 & 8 was disqualified based on past performance with the City.
ITEMS 4 & 5: Upcoming regulations are pending with the state regarding the chemical formula of the product Simazine, which our Parks department uses each fall. Therefore staff will wait to receive notification from the state regarding the new product composition and Purchasing will issue another bid on these two products.
NOTE: The price for item #9 is established by the manufacturer and lots were drawn for this bid award recommendation.