CC MEETING: April 21, 2015
DATE: April 15, 2015
TO: Leonard Martin, City Manager
FROM: Kim Bybee, Athletics Manager, and Scott Whitaker, Parks and Recreation Director
Title
Consider Approval Of The Purchase Of Court Resurfacing In An Amount Not To Exceed $30,150.00.
Body
BACKGROUND:
This project is part of the Park Amenities Fund, which was approved by council for the FY2014-15 budget. Courts and other park amenities were evaluated using set criteria to determine current conditions and to aid staff in prioritization of projects. Each amenity was given a grade and a preliminary list of projects was presented to council for completion in 2015 using the initial funds provided. The following courts were considered to be in bad condition and given grades of F and D-; Thomas Tennis Courts (F), Rhoton Tennis Courts (F), Mill Valley Tennis Court (D-), and Keller Springs Basketball Court (D-). Courts at all four locations needed to be repaired and resurfaced.
Quotes were requested from the following vendors:
American Tennis Courts (HUB Vendor) - $37,800.00
Dobbs Tennis Courts - $30,150.00
Game Court Services (HUB Vendor) - No Quote
FINANCIAL IMPLICATIONS:
The court resurfacing will be funded using Park Amenity Funds out of the following account.
ACCTG UNIT ACCOUNT BUDGET AMOUNT
854360 115370399 $30,150.00
STAFF RECOMMENDATION/ACTION DESIRED:
Based on the outcome of the report card process and approval of the park amenity projects presented to City Council in December 2014, staff made the assumption that the court resurfacing project was approved and therefore the low bidder was selected and the work has begun. In the future, staff will adhere to the Council policy to seek approval of all projects over $25,000 prior to selecting a vendor and beginning work. Staff recommends Council approve the project with Dobbs Tennis Courts in an amount not to exceed $30,150.00.