CC MEETING: May 5, 2015
DATE: April 29, 2015
TO: Leonard Martin, City Manager
FROM: Lon Fairless, Information Technology Director
Title
Consider Authorizing The City Manager To Enter Into Contract Negotiations To Provide Residential And City Facility Solid Waste Collection Services For The City Of Carrollton.
Body
BACKGROUND:
The City Council appointed Lisa Sutter, Steve Babick, Lark Tribble, Jack Stotz and Bill Kirkland to review proposals for solid waste services based on the Carrollton Request for Proposal, RFP 15-014. The RFP included various service delivery options for consideration. The City Council reviewed the Committee recommendations at the April 7, 2015 meeting. After much discussion, City staff was directed to request final offers based on the following changes to the current solid waste collection services.
1. Switch customer primary call center services from the vendor to the City call center.
2. Eliminate the recycling rewards program.
3. Five year contract with potential five one year renewals
4. None of the other RFP separately priced service options were included.
The RFP review committee reconvened with the new task to review final offers based on Council direction. The Committee recommendations were presented to Council at the April 21, 2015 meeting. The three proposals were rated very closely with two being tied for the highest rating. With some hesitancy, the Committee recommended to Council that the City negotiate first with the incumbent provider, Waste Management, but only if specific stipulations are accepted. Otherwise to then undertake negotiations with Republic with the same stipulations.
The referenced stipulations address the following:
1. Agreement to performance standards with meaningful strong penalties that include:
a. An effective, efficient, and proactive two way communication between the City and Contractor
b. effective and efficient method to provide agile response to the unpredicta...
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