CC MEETING: August 4, 2015
DATE: July 29, 2015
TO: Leonard Martin, City Manager
FROM: Erin Rinehart, Assistant City Manager
Title
Consider Authorizing The City Manager To Approve A Managed Services Contract With Eagle Golf In An Amount Not To Exceed $150,000.00 For Course Maintenance.
Body
BACKGROUND:
Indian Creek Golf Course has been closed since May 28, 2015, due to flooding. An additional flood event on June 16 resulted in both courses remaining closed. The course is not in a condition to open or allow for safe play. Eagle Golf manages the golf course, pro shop, maintenance and clubhouse. With the course being closed to the public, basic maintenance is needed, including irrigation, mowing, debris removal, etc. Eagle will continue to provide basic maintenance to Indian Creek Golf Course until the end of the year, while the City evaluates all options for the course. The City will pay all overhead expenses and this would serve as a managed service contract for maintenance only.
FINANCIAL IMPLICATIONS:
The City will pay $20,000/month for August 1, 2015 - December 31, 2015. The recurring fee will cover 4 positions, including a Superintendent, Assistant Superintendent and 2 Groundskeepers. In the event that the City authorizes additional Groundskeepers, they can be added for $2,200 per month per Groundskeeper, up to a total not to exceed amount of $150,000 for the length of the contract.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends entering into a managed service contract with Eagle Golf to include a maintenance agreement in the amount of $20,000 per month, with the option to add additional Groundskeeper staff if necessary, in an amount not to exceed $150,000 over the 5 month contract.