CC MEETING: August 4, 2015
DATE: July 29, 2015
TO: Leonard Martin, City Manager
FROM: Erin Rinehart, Assistant City Manager
Title
Consider Approval Of The Purchase Of Irrigation Supplies And Labor At Indian Creek Golf Course In An Amount Not To Exceed $135,000.00.
Body
BACKGROUND:
The flooding in May and June in Carrollton at Indian Creek Golf Course did major damage to the irrigation system, pumps, and specifically the controllers. Currently, Eagle staff is manually watering greens and tee boxes. The golf course superintendent has done a complete audit of the controllers and over 90% need to be replaced. The City has engaged two landscape architects to evaluate the course and assist in providing options to the City Council. A third architect will evaluate the courses in the coming week. Both architects to date believe that the Lakes Course has the potential to be salvaged with a specialized technique that has been used on other courses to improve course conditions from similar flood type events. Essentially, the course would be graded and the silt removed at the same time. With this process there is the potential that the Lakes Course could possibly be up and running before the end of the year. The process has not been out to RFP, but according to the two architects, they have provided an estimate that ranges from $450,000-$800,000 for the Lakes Course. As you are aware, the Lakes Course typically does not experience the same level of flooding that the Creek Course experiences in these type of flooding events.
The Creek Course is going to require further evaluation to determine the potential to reopen as it is currently structured, or to potentially restructure it to reduce the risk of flooding in the future, or to repurpose it to an alternate use other than a golf course. Staff will be prepared to provide some preliminary options to the City Council in September.
The two architects have expressed concern that if the irrigation system is not fixed in an expedient manner that we run the risk of doing further damage to the course. Staff believes replacing all damaged controllers on both courses at the same time is the best business decision. Regardless of the outcome of the Creek Course, any type of golf course or park area would require irrigation.
FINANCIAL IMPLICATIONS:
Professional Turf Products is the local representative for Toro and we are getting better than Buyboard pricing by using Eagle’s corporate account. The actual quote is $128,516.25 and staff added an approximate 5% contingency, for an amount not to exceed $135,000.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends the City Council approve the purchase of irrigation supplies and labor from Professional Turf Products, LP, in an amount not to exceed amount $135,000.