CC MEETING: August 18, 2015
DATE: August 11, 2015
TO: Leonard Martin, City Manager
FROM: Carl W. Shelton, Fleet and Facilities Director &Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Replacement Of One (1) Mower From Professional Turf Products Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $49,956.43.
Body
BACKGROUND:
Fleet Services is requesting the purchase of one (1) mower through our member agreement with BuyBoard. The replacement equipment will be used by the Parks Department for the routine upkeep of athletic fields. The existing 2005 model mower (unit 9174) exceeds Fleet's replacement criteria of age/hours and lifecycle cost. Unit 9174 has begun to show signs of extreme wear and most engine and fuel system parts for this mower are now obsolete. This mower maintains some of the most critical ball fields for the Parks Department and downtime for repairs can have a significant impact to operations and field conditions. The replacement mower will have a much improved and reliable mechanical system, and the manufacturer estimates a 50% increase in utilization rates.
The proposed mower is available through two different purchasing cooperatives and the City is a member of each cooperative. The two cooperatives are BuyBoard and National IPA. Professional Turf Products provided the bids through both cooperatives. The bids thru National IPA and BuyBoard were identical. Staff recommends purchasing the mower through our inter-local agreement with BuyBoard, due to the annual BuyBoard rebate back to the City. This cooperative entity meets all State of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
Professional Turf Products (BuyBoard) - $49,956.43
Professional Turf Products (National IPA) - $49,956.43
FINANCIAL IMPLICATIONS:
The equi...
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