CC MEETING: November 3, 2015
DATE: October 28, 2015
TO: Leonard Martin, City Manager
FROM: Erin Rinehart, Assistant City Manager and Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Replacement Of One (1) Service Truck From Caldwell Country Ford Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $34,555.00.
Body
BACKGROUND:
Fleet Services is requesting the purchase of one (1) 2015 Service Truck through our member agreement with BuyBoard. The current 2005 truck (Unit 4136) is used by the Water Production Crew in the repair and monitoring of Water systems. Routine tasks for this truck involve monitoring water control devices and job sites. This unit was involved in a third party accident. Due to the amount of damage, replacement is recommended. Risk will seek reimbursement from the third party.
The proposed unit is available through two cooperatives listed below. Staff recommends moving forward with the most competitive bid from Caldwell Country Ford via BuyBoard. This cooperative entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
Caldwell Country Ford (Buy Board) $34,555.00
Caldwell Country Ford (Smart Buy) $39,204.00
FINANCIAL IMPLICATIONS:
The equipment will be purchased from the account and amount listed below.
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Replacement Mobile Equipment $34,555.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase one (1) service truck from Caldwell Country Ford in the amount of $34,555.00 using the existing agreement with BuyBoard.