CC MEETING: November 3, 2015
DATE: October 28, 2015
TO: Leonard Martin, City Manager
FROM: Erin Rinehart, Assistant City Manager and Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Purchase Of Nine (9) Patrol Vehicles For The Police Department From Caldwell Country Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $362,879.00.
Body
BACKGROUND:
Fleet Services is requesting the replacement of nine (9) patrol vehicles assigned to the Police Department. The existing vehicles will be retired per Fleet’s policy on age/mileage. These units will be replaced with the Chevrolet Tahoe Police Patrol Vehicle.
Staff recommends the purchase of nine (9) Tahoe’s through our member agreement with BuyBoard. This cooperative entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
Caldwell Country Chevrolet (Buy Board) $362,879.00
Caldwell Country Chevrolet (HGAC) $387,625.00
(HGAC- Houston Galveston Area Council)
FINANCIAL IMPLICATIONS:
The equipment will be purchased from budgeted funds from the accounts and amounts listed below.
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Replacement Mobile Equipment $362,879.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase nine (9) Chevrolet Tahoe Police Patrol Vehicles from Caldwell Country in the amount of $362,879.00, using our existing agreement with BuyBoard.