CC MEETING: November 3, 2015
DATE: October 26, 2015
TO: Leonard Martin, City Manager
FROM: Erin Rinehart, Assistant City Manager and Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Purchase Of New Fuel Pump Dispensers, Painting And State-Required Stage II Decommissioning (TCEQ) Of The AST (Above-Ground Storage Tank) For Sandy Lake Service Center From The Stovall Corporation Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $44,104.60.
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BACKGROUND:
Fleet Services is requesting the purchase of a new Fuel Dispensing system and Stage II required decommissioning (TCEQ) at Sandy lake Service Center. The current dispensing system has obsolete dispenser circuit board components that cannot be repaired or replaced. Currently, one dispenser is out of service. The upgrade will include new pumps, (2-Diesel, 2-Unleaded) dispensing system, sealing and painting of the entire storage system, signage and all required testing per TCEQ Requirements. Sandy Lake Service Center Fuel site has 5,000 gallons of diesel and 5,000 gallons of unleaded fuel to support Parks and Athletics divisions as well as multiple other departments if logistically needed. It also serves as an alternate fuel site should any issues arise at other city fuel sites. Buy Board bid was chosen due to best price for $42,820.00. A contingency amount of 3% was added to the low bid for any unforeseen expenses if they arise, in a total amount of $44,104.60.
FINANCIAL IMPLICATIONS:
The Upgrade will be purchased from budgeted funds from the accounts and amounts listed below.
Stovall Corporation (Buy Board) $42,820.00
Lynd Fueling (Non-Cooperative Quote) $43,363.00
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Capital Project Fleet Equipment $44,104.60
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase from Stovall Corporation through our Inter-Local agreement with Buy Board in an amount of $42,820.00, plus 3% for cont...
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