CC MEETING: November 3, 2015
DATE: October 27, 2015
TO: Leonard Martin, City Manager
FROM: Lori Luckey, Recreation Coordinator
Title
Consider Approval Of The Purchase Of Travel Services For The Carrollton Senior Center From Diamond Tours In An Amount Not To Exceed $42,000.00.
Body
BACKGROUND:
The Carrollton Senior Center has had a Trip program for approximately 28 years. At the request of many seniors, the Senior Center began offering longer, sometimes overseas trips in 2007. Destinations have included: Ireland, Italy, Alaska, Switzerland, and more. The trips are fully cost recovered.
An extended trip for 2016 is a tour to Washington, DC. The date for travel is May 11-19, 2016. The cost for the trip is $839/person double occupancy and $1109 single occupancy. In addition, each participant is strongly encouraged to purchase trip insurance. This will allow the guest to receive a refund if they are unable to go on the trip. Approximately 95% of our participants purchase trip insurance.
Staff does obtain three quotes for the trips however; other factors are included such as exact location of tour, excursions during the tour, customer evaluations on previous trips, etc. There is no HUB vendor listed for tour companies.
FINANCIAL IMPLICATIONS:
The funds for the cost center are listed below.
COST CENTER LINE ITEM ACCOUNT NAME
3210 21340 Senior Short Trips
Revenue collected from the participants covers the cost of the program.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the purchase of travel services for the Carrollton Senior Center to Diamond Tours in an amount not to exceed $42,000.00.