CC MEETING: November 3, 2015
DATE: October 27, 2015
TO: Leonard Martin, City Manager
FROM: Erin Rinehart, Assistant City Manager and Scott Whitaker, Parks and Recreation Director
Title
Consider A Resolution Authorizing The City Manager To Amend The Interim Management Services Agreement With Eagle/Arcis Golf For Course Maintenance And Management In An Amount Not To Exceed $2,372,693.
Body
BACKGROUND:
Indian Creek Golf Course has been closed since May 28, 2015, due to flooding. An additional flood event on June 16 resulted in both courses remaining closed. On October 13, 2015, the City Council authorized the City Manager to negotiate a managed service contract with Eagle/Arcis Golf for the operation of the Lakes Course and basic maintenance of the Creek Course.
In October, the City, an independent Agronomist, and Eagle/Arcis Golf re-evaluated the costs and timeline to reopen the Creek Course for play. The non-recurring capital expense to reopen the Creek Course is between $690,000 - $900,000, depending on the turf response to aerification and other fairway repair methods. Several repair/maintenance items would need appropriate bids/quotes to get a precise cost and to fulfill state bid law requirements, which is also necessary to potentially qualify for FEMA reimbursements. The City is currently submitting all necessary documentation to pursue FEMA reimbursements, however, there is no guarantee when or how much FEMA will reimburse. Eagle/Arcis Golf would work with the City to complete the Creek Course repairs in the winter and spring growing season with a goal to open the Creek Course for play in summer 2016. The opening date for play on the Creek Course is highly dependent on the response of the turf to various methods of fairway repair and weather. The estimated repair work does not include any future flood mitigation for the Creek Course.
The operating expense and management fee would include Lakes and Creek Course maintenance, suppl...
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