CC MEETING: December 1, 2015
DATE: November 23, 2015
TO: Leonard Martin, City Manager
FROM: Lon Fairless, IT Director
Title
Consider Authorizing The City Manager To Approve A Contract To Renew The Microsoft Volume Software Licenses From SHI Government Solutions, Inc. Through A Texas Department Of Information Resources Cooperative Purchasing Program In An Amount Not To Exceed $235,626.50.
Body
BACKGROUND:
The City uses a significant amount Microsoft software for operating and business solutions installed on devices such as servers and mobile and portable PCs. Other options have been considered for performance, functionality, transitions impacts and costs as recently as earlier this year.
Historically the City has been able to procure a Microsoft Enterprise Agreement at a more competitive rate than Xerox though a Texas Department of Information Resources cooperative purchasing program. The current agreement with Xerox continues the practice of the City directly paying for the software as a cost control measure. With expiration of the current Microsoft Enterprise Agreement, the costs have been compared again and the DIR bid cost continues to be more competitive.
FINANCIAL IMPLICATIONS:
The funds for this item are included in the Information Technology Services operations budget,
ITS 151001.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of a Microsoft Enterprise Agreement renewal based on a DIR competitive bid DIR-SDD-2503 to SHI Government Solutions, Inc. for $235,626.50 for the first year with two one-year renewals estimated to increase approximately 1% each year.