CC MEETING: February 2, 2016
DATE: January 26, 2016
TO: Leonard Martin, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider Authorizing The City Manager To Approve A Contract With 3D Paving & Contracting For The Alley Replacement 2015 Project In An Amount Not To Exceed $1,949,787.50.
Body
BACKGROUND:
The replacement of residential alleys is usually funded through the pavement dedicated tax rate, but this project was authorized by voters in the 2007 bond election. This project will include the reconstruction of 19 alleys totaling about 3.0 miles including: Arles Lane #2 (Arles to Rochelle), Rochelle #1 (Sancerre to Rochelle to Arles), Rochelle #2 (Rochelle to Arles), Hillside (Tierra Calle to North Trail), North Trail #1 (Oakwood to Meadowcreek), North Trail #2 (Lincoln to North Trail), North Trail #3 (North Trail to North Circle), Meadowcreek (North Trail to North Trail #1), Tierra Calle #2 (Hillside to Shannon), Lincoln #2 (Caroline to Lincoln), Saxony (Silverleaf to Silverleaf #4), Shadow Moss (Silverleaf to Silverleaf #4), Silverleaf #3 (Standridge to 1320’ south), Silverleaf #4 (Silverleaf to Silverleaf), Standridge (Elizabeth to Fairfield), Concord #1 (Luallen to Peters Colony), Concord #2 (Concord to Concord), Steenson (Luallen to Standridge) and Walker #2 (Walker to Walker #1).
The project involves the removal and replacement of existing concrete. Therefore, environmental impacts should be minimal. No trees or wildlife will be affected by the construction.
The duration of the project is twelve (12) months. Since the project will involve nineteen (19) different alleys, four portable project signs mounted on skids will be erected and moved as construction moves. Residents adjacent to the alley projects will be notified in writing prior to any construction. This project will be on the City web site and updated as needed.
FINANCIAL IMPLICATIONS:
Five (5) bids were received on January 14, 2016. Bids ranged from a low bid of $1,949,787.50 submitted by 3D Paving & Contracting to a high bid of $3,244,660.00. 3D Paving has completed several projects for the city over the past few years with acceptable results, most recently Hill ‘n Dale, Phase 2 and Alley Replacements 2012-1. They appear capable of completing this project within the allotted time. The construction budget originally set up for this project was $2,000,000.00. Funding for the project is available in the Streets Consolidated Fund, Account Unit 854460.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will contribute to community sustainability by:
- Sustaining quality of life - Improvements to these alleys should improve the appearance of the adjoining properties which should promote residents to provide better upkeep of their residences.
- Sustaining day-to-day operations - The replacement of substandard alley pavement should reduce the need for non-scheduled or emergency repairs.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to approve a construction contract for the Alley Replacement 2015 Project to 3D Paving & Contracting in the amount of $1,949,787.50.