CC MEETING: February 2, 2016
DATE: January 22, 2016
TO: Leonard Martin, City Manager
FROM: Carl W. Shelton, Fleet and Facilities Director and Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Purchase Of Five HVAC Replacements For The Facility Services Department From Trane Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $100,645.00.
Body
BACKGROUND:
Hebron and Josey Library is scheduled for the replacement of (3) three 30-ton package rooftop units and (1) one 10-ton package rooftop unit. The Fleet Services warehouse is scheduled for the replacement of (1) one 5-ton split system. This agenda item requests the purchase of new package rooftop units for these locations.
The industry average useful life for HVAC equipment operating 8am - 5pm daily is fifteen years. These city systems are fifteen years old on average, but operate approximately fourteen hours each day. They have exceeded the average replacement interval. This project will improve system reliability, reduce maintenance cost, and improve energy efficiency.
For competitive purposes, quotes were obtained from two cooperatives that the city belongs to and the city's current mechanical services price agreement vendor. Trane is providing quotes from both cooperatives. Quotes are as follows:
Trane (BuyBoard): $95,645.00
Trane (TXMAS): $99,471.00
EEC Enviro Service Company LLC: $138,542.63
FINANCIAL IMPLICATIONS:
The HVAC systems will be purchased from budgeted funds for the accounting units and amounts as listed below.
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Capital Account-854104 Other Svcs. $ 95,130.00
Facility Services-161001 Special Projects $ 5,515.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the Hebron and Josey Library and Central Service Center HVAC replacements from Trane through an inter-local agreement with BuyBoard in an amount not to exceed $100,645.00. This amount includes a contin...
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