CC MEETING: February 2, 2016
DATE: January 26, 2016
TO: Leonard Martin, City Manager
FROM: Scott Whitaker, Parks & Recreation Director
Title
Consider Approval For Purchase Of “Better Billy Bunker” System To Renovate All Bunkers On The Lakes And Creek Courses By XGD Systems In An Amount Not To Exceed $465,000.
Body
BACKGROUND:
Over the past several months the Indian Creek Golf Club has suffered flooding to large portions of the golf course. One of the hardest hit areas has been the bunkers. The bunkers have continued to deteriorate and become a quality of play issue and a potential drain on maintenance. Because of the customer impact and speed of play, both city staff and Arcis management agree these improvements must be made for the long-term benefit and sustainability of the course.
Arcis has implemented several complete bunker renovation projects at courses within their portfolio. Staff has engaged our agronomist consultant and completed research and evaluated the methods at our course and other golf clubs. We are in unanimous agreement that the “Better Billy Bunker” is the best business decision. This is the same method used to update the Creek Course in 2013 and they hold up well after heavy rains. While the Better Billy Bunker is an effective option in heavy rain and some minor flooding, it is not flood proof.
Better Billy Bunkers use pea gravel and polymer that, once in place, adds improved drainage of water and better surface for the sand to stay in place and be easily raked back into position. This product also comes with a 10 year limited warranty.
An RFP was sent out through Purchasing and three bids were received. XGD Systems has completed Cowboys Club and Westridge Golf Course.
If approved, the project would begin around mid-February and take no more than 45 days to complete the Lakes Course, including all new sand in every Creek Course bunker.
|
Name |
Lakes Course |
Creeks Course |
Total |
|
Wadsworth |
$229,625 |
$263,390 |
$493,015 |
|
XGD Systems |
$214,428 |
$209,434 |
$423,862 |
|
Mid America Golf |
$318,979 |
$445,437 |
$764,416 |
FINANCIAL IMPLICATIONS:
Staff added an approximate 10% contingency for this project due to work below the bunker surface that may be in need of additional drainage repairs.
ACCOUNT UNIT BUDGET AMT
Golf Capital Account $465,000
STAFF RECOMMENDATION/ACTION DESIRED:
Staff and Arcis recommend using the “Better Billy Bunker” system to renovate all the bunkers on the Lakes Course and the Creek Course. We also recommend XGD Systems as the company to do the work with a not to exceed amount of $465,000.