CC MEETING: May 3, 2016
DATE: April 25, 2016
TO: Leonard Martin, City Manager
FROM: Carl W. Shelton, Fleet & Facilities Director & Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Purchase Of One (1) Mini Excavator Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $53,300.00.
Body
BACKGROUND:
Fleet Services is requesting the purchase of one (1) mini excavator through our member agreement with BuyBoard. The FY16 budget included the addition of this mini excavator. Unit will be utilized in areas where the larger excavators cannot be used. It will perform multiple jobs to include; street, water pipe, sidewalk, and storm drain repairs.
The proposed unit is available from one vendor under two purchasing cooperatives, BuyBoard and National IPA. Staff recommends moving forward with purchase using BuyBoard via Holt Cat. This cooperative entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
Holt Cat (BuyBoard) $53,300.00
Holt Cat (National IPA) $55,825.00
FINANCIAL IMPLICATIONS:
The equipment will be purchased from budgeted funds from the account and amount listed below.
ACCOUNT UNIT ACCOUNT BUDGET
Streets Mobile Equipment $53,300.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase a Mini Excavator from Holt Cat in the amount of $53,300.00, using our existing agreement with BuyBoard.