CC MEETING: July 12, 2016
DATE: June 30, 2016
TO: Leonard Martin, City Manager
FROM: Vince Priolo, Purchasing Manager
Title
Consider Approval Of RFP #16-026 For Nursery Stock For The Parks Department From Various Vendors In An Amount To Not Exceed $ 73,000.
Body
BACKGROUND:
The trees, shrubs and ground cover to be purchased from this price agreement will be used to supply the necessary plant material required by the Parks departments. This bid award is for one year with the option to renew for two additional years based on mutual approval.
A Request for Proposal was advertised and received from two vendors of which both responded.
FINANCIAL IMPLICATIONS:
The materials on RFP # 16-026 will be purchased from budgeted funds for the cost centers and amounts as listed below
COST CENTER LINE ITEM BUDGET AMOUNT
PARKS - 353001 60210 - LANDSCAPE MATERIALS $ 68,000.00
CAP #854201 60210 - LANDSCAPE MATERIALS $ 5,000.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the bid meeting all specifications be awarded as listed below for an amount not to exceed $73,000.00. Staff recommends Southwest Nursery as the primary vendor and Siteone Supply Wholesale Nursery as the secondary vendor. By awarding a primary and secondary, the Parks Department can have the option from ordering from the secondary vendor when stock is not available from the primary thereby ensuring product availability and quality.
Staff will be sure to review all purchases from the secondary vendor as they require a minimum purchase of $500.00 on the same invoice to the same delivery address.
Vendor Items
Southwest Wholesale Nursery Primary Vendor
Siteone Wholesale Nursery Secondary Vendor