CC MEETING: July 12, 2016
DATE: June 30, 2016
TO: Leonard Martin, City Manager
FROM: Vince Priolo, Purchasing Manager
Title
Consider Approval Of Bid #16-028 For Asphalt For Public Works From Various Vendors In An Amount Not To Exceed $98,526.00.
Body
BACKGROUND:
The materials to be purchased from this price agreement will be used by the Street and Water Divisions of Public Works for miscellaneous paving and repair work throughout the City. This bid has one annual renewal option if mutually agreeable between the city and the winning vendors.
Bids were advertised and received of which three responded.
FINANCIAL IMPLICATIONS:
The materials on Bid # 16-028 will be purchased from budgeted funds for the cost centers and amounts as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
STREETS - 402001 ASPHALT $ 85,626.00
WATER - 405002 ASPHALT $ 2,900.00
WATER - 405003 ASPHALT $ 1,000.00
WATER - 405005 ASPHALT $ 9,000.00
TOTAL $ 98,526.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the overall low bids meeting all specifications be awarded as listed below for an amount not to exceed the budget allocation of $98,526.00.
COMPANY NAME ITEM
Austin Bridge & Road Primary for All Items
Reynolds Asphalt Secondary for All Items
APAC Tertiary for All Items
Public Works requested that this bid be awarded in a primary, secondary, and tertiary status due to occasional product shortages, plant closings, and the urgency of having this product on the job site at a specific time. The amount spent with the secondary and tertiary vendors will not exceed $50,000. The recommended bid award is by the total of all three items combined.