CC MEETING: July 12, 2016
DATE: June 23, 2016
TO: Leonard Martin, City Manager
FROM: Gena Spradling, Recreation Supervisor
Title
Consider Approval Of The Purchase Of Furniture For The Senior Center From Various Vendors In An Amount Not To Exceed $41,000.
Body
The Parks and Recreation Department is purchasing items using Capital Improvement Funds set aside for Fixtures, Furniture and Equipment (FFE) in association with the Senior Center Expansion Project. This project was funded through the bond election on November 5, 2013. The entire bond amount for the Senior Center Expansion was $2,000,000 of which $190,000 was allocated toward FFE. The project is coming to a close and there is a need to purchase additional tables and chairs for the facility with the additional 5,174 square feet added to the facility.
Additional furniture is needed to accommodate the expanded areas within the building and to meet the request and quality demands for rentals in the larger rooms where the seating capacity for the rooms has increased. We have received quotes from various vendors and selected the vendors that could match the existing furniture for consistency. We are not seeking council approval for additional funds, only approvals for purchase as the combined purchases are larger than the $25,000 for purchases of a single commodity.
FINANCIAL IMPLICATIONS:
The furniture will be funded out of the following account.
ACCT UNIT ACCOUNT BUDGET AMOUNT
8854360 SRC Expansion FFE 117260399 Activity $41,000
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the purchase of furniture from Mity-Lite $10,031.72, KI $14,627.52, Wilson $13,241, Shelby Williams $2,456 in an amount not to exceed $41,000 using the City’s existing agreement with BuyBoard, TXMAS or other means while staying within the law for purchasing.