CC MEETING: August 2, 2016
DATE: July 27, 2016
TO: Leonard Martin, City Manager
FROM: Scott Whitaker, Parks & Recreation Director
Title
Consider Approval Of The Purchase Of One (1) Groundsmaster 4500-D Rough Mower Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $63,945.46.
Body
BACKGROUND:
City staff is requesting the purchase of one (1) Groundsmaster rough mower through our member agreement with BuyBoard. The new equipment will be used by Arcis Golf in the maintenance and upkeep of Indian Creek Golf Club. This equipment will help mowing efficiency and maintaining acceptable fairways and roughs for competitive play. Maintenance conditions of the two courses are directly tied to the ability to sustain the golf course revenue stream.
In the new agreement with Arcis, the city purchases equipment. This process is identical to the Fleet replacement fund for other city vehicles and equipment.
The quote was obtained via Professional Turf Products utilizing their various pricing BuyBoard, due to the annual BuyBoard rebate back to the City of approximately 1%. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process. BuyBoard meets all state of Texas bidding requirements.
Professional Turf Products (Buyboard) - $63,945.46
Professional Turf Products (Arcis Corporate) - $64,258.76
FINANCIAL IMPLICATIONS:
The equipment will be purchased from budgeted funds from the account and amount listed below.
ACCOUNT UNIT BUDGET AMOUNT
Golf Fleet Fund $ 63,945.46
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase the mower from Professional Turf Products in the amount of $63,945.46 using the existing agreements with BuyBoard.