CC MEETING: August 16, 2016
DATE: August 10, 2016
TO: Leonard Martin, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider A Resolution Authorizing The City Manager To Reimburse The Texas Department Of Transportation In The Amount Of $937,863.45 Toward The Reconstruction Of Trinity Mills Road From Willowgate Drive To Midway Road, And Establishing An Effective Date.
Body
BACKGROUND:
At the June 26, 2016 City Council meeting, staff presented an item that discussed the need for an additional payment of $937,863.45 to TxDOT for the construction of Trinity Mills Road. The project was completed in 2012. In the summer of 2015, TxDOT performed a project closing audit, at which time they determined that the City owed a balance of $937,863.45.
At the June 26 meeting, Council tabled the item and asked for more information regarding the owed project balance. The following is a quick history of the funding sources and a breakdown of the costs.
A master funding agreement was executed between the City and TxDOT on June 5, 1995. In this agreement, the project was established to be funded with 80 percent federal funding and 20 percent local (City) funding. The federal funding was approved by the North Central Texas Council of Government (NCTCOG) in 1992. City records indicate that the original federal portion was $6,233,775.
When TxDOT bid the project, the City was informed that the project was over budget, and before the contract could be executed TxDOT requested that Carrollton obtain additional funds to cover the unfunded portion.
The City partnered with NCTCOG to identify additional federal funds. In 2010, NCTCOG approved an additional $1,970,000 in federal funds and approved the transfer of $575,000 in federal funding from the Whitlock Road project into the Trinity Mills project bring the final federal portion to $8,778,775.
The final audit of the project showed that the total project cost to be:
Surface Pavement Cost ...
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