CC MEETING: September 6, 2016
DATE: August 30, 2016
TO: Leonard Martin, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider Authorizing The City Manager To Approve A Contract With New World Contracting, LLC For The 2016 Citywide Sidewalk Improvements Project In An Amount Not To Exceed $1,291,129.60.
Body
BACKGROUND:
A citywide sidewalk evaluation was recently undertaken to identify and facilitate the prioritization of substandard sidewalks across the city. Staff developed a three-year program with the first phase targeting sidewalks located within 500 feet of public schools. Sidewalks were identified as substandard if there were large cracks, severe cross slopes, dropped/raised panels or other potential tripping hazards.
The locations for sidewalk replacement as part of the 2016 initiative are scattered throughout the city. The impacted locations will improve walking conditions in the vicinity of 12 schools. The sidewalk replacement program was presented to City Council at the March 1, 2016 meeting with a preliminary estimate of $1,299,000 for the 2016 project. During project design the locations for replacement were fine-tuned, which resulted in a reduction in the quantity of sidewalks being replaced from what was presented during the March meeting.
The project was advertised this summer. This is a difficult project because it involves a number of panel replacements at various locations across the city. As such, staff knew that in the current construction market this project was unlikely to attract many bidders. Staff proactively contacted five contractors and encouraged them to bid on the project. Only one bid was received, and even with the reduced sidewalk quantities the bid was almost as high as the initial preliminary estimate.
Per Engineering Department policy, whenever two or less bids are received for any project, an assessment of the bids is performed to ensure that the public is getting a fair price. L...
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