CC MEETING: September 20, 2016
DATE: September 13, 2016
TO: Leonard Martin, City Manager
FROM: Carl W. Shelton, Fleet and Facilities Director & Vince Priolo, Purchasing Manager
Title
Consider Approval Of The Purchase Of Three (3) Trailers From Magnum Trailers Through An Inter-local Agreement With BuyBoard In An Amount Not To Exceed $22,468.00.
Body
BACKGROUND:
Fleet Services is requesting the replacement of three (3) trailers assigned to the Athletic and Parks Contract Departments. Staff is bringing forward this item for council consideration, due to previous purchases this fiscal year, with this vendor. The combined purchases will exceed the cumulative annual purchase baseline of $25,000, thus requiring council action.
Trailers in our fleet have an average life expectancy of 8-15 years. This useful life is dependent on factors such as: wear and tear, service type, and the carrying capacity. Units 967 and A-A103 have been in service for 30 years and unit A-A110 has been in service for over 15 years. All trailers were evaluated for potential rebuilding, but none were good candidates. All units display excessive structural rust and deterioration, creating serious safety concern. The trailers are used daily for the transport of heavy equipment to and from job sites.
For competitive purposes quotes were obtained from multiple cooperatives that the city belongs to. Staff recommends the purchase of three (3) trailers from Magnum Trailers, through our competitive agreement with BuyBoard, based on the net price comparison and annual 1% BuyBoard rebate. The BuyBoard rebate of 1% is not uniform and does fluctuate slightly based on commodity and purchase order/payment processing. The City received a BuyBoard rebate last December of approximately $26,000.
This cooperative meets all State of Texas bidding requirements. Texas law authorizes this process so that the city can save the time of developing specifications and avoid the duplication of the competitive b...
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