CC MEETING: October 18, 2016
DATE: October 6, 2016
TO: Leonard Martin, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider Authorizing The City Manager To Approve Change Order #1 With Tiseo Paving Company For Additional Costs Related To The Lowering Of Water Services To Clear The Subgrade And New Pavement For The Santa Rosa Heights Street Replacement Project In An Amount Not To Exceed $395,000.00, For A Revised Contract Amount Of $3,810,396.00.
Body
BACKGROUND:
The City Council awarded a contract on June 7, 2016 to Tiseo Paving Company in the amount of $3,415,396.00 for the replacement of streets in the Santa Rosa Heights subdivision, which is a NOTICE program project.
Change Order No. 1 reflects a change in scope to add additional costs related to the lowering of water services to clear the subgrade and new pavement for the street project. The problem was created by a combination of two issues: water line replacement projects performed about 20 years ago did not bury the lines to a sufficient depth (a practice that has long since been addressed) and the lowering of street elevations to create a sufficient grade for stormwater runoff. This is a problem that cannot be fully determined until street excavation begins and exact elevations have been determined. This change order estimates the number of service lowerings based on those performed on Gravley and Baxley, which were the first two streets under construction, and more could be added as the project progresses.
FINANCIAL IMPLICATIONS:
Funding for the additional construction work in the amount of $395,000.00 (an 11.57% increase) is available in the Streets Consolidated Account.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to Tiseo Paving Company to increase the construction contract in an amount not to exceed $395,000.00, thus revising the contract amount to $3,810,396.00.