CC MEETING: October 18, 2016
DATE: October 12, 2016
TO: Leonard Martin, City Manager
FROM: Elliott J. Reep, Emergency Management Coordinator
Title
Consider A Resolution Designating An Authorized Official For Grant Administration And To Apply For And Accept Two 2016 Urban Area Security Initiative (UASI) And One State Homeland Security Program (SHSP) Grant Awards In An Amount Not To Exceed $102,192.94.
Body
BACKGROUND:
The City of Carrollton applies annually for Urban Area Security Initiative (UASI) and State Homeland Security Program (SHSP) grants. These federal pass-through grants are administered by the Office of the Governor (OOG), and are designed to support public safety operations.
The OOG is requiring that the governing body’s acceptance resolution designate an “Authorized Official” from the jurisdiction who is given the authority to apply for, reject, alter, or terminate a grant. The Emergency Management Coordinator has previously served as the City’s Authorized Official for these Homeland Security Grant Programs, as designated by a formal authorization letter from the Mayor.
Also beginning with the 2016 grant year, the OOG is now requiring that all UASI and SHSP recipients formerly “apply for and accept” these grant awards via a resolution from the jurisdiction’s governing body. Previously only UASI and SHSP grant purchases in excess of $25,000 were required City Council action.
For 2016, the City is requesting two UASI projects for the Police Department. One is to procure equipment enhancements for the SWAT robot in the amount of $40,756; the other is to provide additional mobile surveillance cameras and capabilities, in the amount of $35,456.74, for use at high priority locations. The SHSP project, in the amount of $25,980.20, is to equip a Public Works Department rapid response trailer to support the regional Public Works Emergency Response Team, which proved to be very successful during the December 26, 2015 tornado response to assist Garland and Rowlett.
The attached resolution fulfills all requirements set by the OOG and formally accepts awards for the 2016 UASI and SHSP Grant programs. It also designates the Emergency Management Coordinator as the City’s Authorized Official responsible for administering the Homeland Security Grant Programs and signing all required documentation.
FINANCIAL IMPLICATIONS:
These are reimbursement grants. No matching funds are required for these grant programs. Funds will be placed in a dedicated capital account for each project during the performance period. Once the three projects are complete, reimbursed funds will be returned to the City at 100% of actual cost.
IMPACT ON COMMUNITY SUSTAINABILITY:
Funds secured under the UASI and SHSP grants directly support public safety operations for Carrollton citizens. These funds build on previous grant-funded projects to enhance existing capabilities and build new ones that have been identified by ongoing annual needs assessments.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of the attached resolution designating the Emergency Management Coordinator as the authorized official for grant administration and recommends approval to apply for and accept two 2016 USAI and one SHSP grant awards in an amount not to exceed $102,192.94.