CC MEETING: December 6, 2016
DATE: November 28, 2016
TO: Leonard Martin, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider Authorizing The City Manager To Approve A Contract With McMahon Contracting, L.P. Inc. For The Palo Alto Park NOTICE Street Reconstruction Project, Phase 1, In An Amount Not To Exceed $3,936,445.48.
Body
BACKGROUND:
This is a NOTICE project and will be constructed in two phases. This project will provide for the reconstruction of six streets and two alleys in the Palo Alto Park Subdivision and includes the streets of Tecumseh Trail, Sequoyah Way, Terry Way, Geronimo Arrow, Osceola Trail and Pontiac and the alleys south of Osceola and Rosewood. Phase 1 will include replacing approximately 7,090 linear feet of existing street pavement and sidewalks, 2,900 linear feet of alleys and 2,200 linear feet of sewer lines. The water lines have previously been replaced.
The project involves the removal and replacement of existing pavement; therefore, environmental impacts should be minimal. No trees should be removed and no wildlife will be affected by the construction.
The duration of construction is twelve months and construction will be performed so that all the streets will not be under construction at one time. Project signs will be placed at the entrances to the subdivision while it is under construction. The project has been placed on the monthly Construction Update and is included in the City’s web site. All residents will be notified in writing regarding the construction schedule prior to the start of construction. Also, a preconstruction meeting with the homeowners and the contractor will be held prior to construction. Additional handouts will be distributed as required during the course of the project.
FINANCIAL IMPLICATIONS:
Six (6) bids were received on November 17, 2016. Bids ranged from a low of $3,936,445.48 submitted by McMahon Contracting, L.P. Inc. to a high of $5,043,600.00. McMahon has not performed any projects in Carrollton since 2003 so references were checked with satisfactory results. They appear capable of completing this project in the allocated time of 365 days. The project was originally estimated at $2.1 million for the 2013 Bond Election and recently updated to $3.5 million, which gives an indication of how prices have been escalating in the marketplace. Funding is available in the Streets Consolidated Account in the amount of $3,936,445.48.
IMPACT ON COMMUNITY SUSTAINABILITY:
Being part of the City’s NOTICE Program, this project will contribute to community sustainability by:
- Sustaining quality of life - Improvements in the subdivision should improve the appearance of the neighborhood, which should promote residents to provide better upkeep of their properties.
- Sustaining day-to-day operations - The replacement of substandard street and alley pavement should reduce the need for non-scheduled or emergency repairs.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council award of the construction contract for the Palo Alto Park Subdivision NOTICE Street Reconstruction Project, Phase 1, to McMahon Contracting, L.P. Inc. in an amount not to exceed $3,936,445.48.