CC MEETING: February 21, 2017
DATE: February 16, 2017
TO: Erin Rinehart, City Manager
FROM: Vince Priolo, Purchasing Manager
Title
Consider Approval Of Proposals For Bid # 17-013 From Various Vendors For Irrigation System Installation And Repairs For Multiple Departments.
Body
BACKGROUND:
The city is continually working to improve the landscape and aesthetics of medians, right of ways and parks. The addition of new plantings and aging irrigation throughout our system requires regular maintenance, repair and improvements. A Request for Proposal (RFP) was issued for new installation and repair and maintenance of existing irrigation.
Bids were advertised in the Carrollton Star as required by law, registered vendors and plan rooms were contacted and the bid was posted to Demandstar, and also to the city’s website. A total of two (2) responses were received. This bid award is for one year with two one-year renewal options available if mutually agreeable.
Bids were evaluated and more evaluation weight was applied to the cost of new irrigation since a majority of our budgeted expenses are designated for new irrigation. Because of vendor work schedules and the number of sites that may need attention, staff feels it is important to have a primary and secondary vendor for prompt response. Vendors will be contacted in this order of bid award and work will be assigned to the vendor who can perform in a timely manner.
FINANCIAL IMPLICATIONS:
The product and services on Bid # 17-013 will be purchased from budgeted funds for the cost centers and amounts as listed below over a one year period.
COST CENTER LINE ITEM BUDGET AMOUNT
CAP Account 854201 60210 - Landscape $ 125,000
CAP Account 854104 61190 - Miscellaneous $ 15,000
Athletics 354001 63010 - R/M Structures $ 50,000
Miscellaneous Parks Projects $ 20,000
CAP Account 854201 Neighborhood Matching Grant $ 25,000
TOTAL $ 260,000
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the bid award as follows:
Primary Andy’s Sprinkler & Drainage
Secondary McAllistera Landscape
NOTE: McAllistera has very limited experience working for local governments, so staff will use the initial bid period as a testing period for them to see if they perform adequately.