CC MEETING: July 11, 2017
DATE: June 30, 2017
TO: Erin Rinehart, City Manager
FROM: Vince Priolo, Purchasing Manager
Title
Consider Approval Of RFP #17-038 For The Gravley Center Roof Replacement To Nations Renovations In An Amount Not To Exceed $196,844.55.
Body
BACKGROUND:
A sealed Request For Proposal (RFP) was issued for the replacement of the roof at the Gravley Center. It is approximately 14 years old, is not under warranty and is in poor condition. Numerous leaks have been found and repairs made, especially over the last few years. Most recently we have called the roofer for different leaks three times in the last three months.
The roofing consultant Roof Technical Services, Inc. was hired to provide a five year roof plan for various city roofs. They rated this roof as “Failed” and recommended replacement with a new 60 mil TPO roof membrane that carries a 20 year NDL (No Dollar Limit) warranty. Thermoplastic polyolefin (TPO) single-ply roofing membranes are among the fastest growing commercial roofing products and have gained broad industry acceptance for their many performance and installation advantages. As demand increases for heat-reflective and energy efficient roofing systems, TPO single-ply roofing membranes continue to provide exceptional resistance to ultraviolet, ozone and chemical exposure
The RFP resulted in four companies who responded to the bid. The base proposal for this bid includes all work necessary to provide a complete and serviceable re-roofing system.
FINANCIAL IMPLICATIONS:
The Gravley Center roof replacement will be paid for with budgeted funds for the cost center and amount as listed below.
CAP ACCOUNT ACTIVITY BUDGET AMOUNT
854104 Miscellaneous Services $196,844.55
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the base bid from Nations Renovations for the roof replacement at the Gravley Center in the amount not to exceed $196,844.55. This amount includes a contingency fee of 5% for unforeseen damage as work progresses.
NOTE: Staff recommends excluding the low bidder, Innovative Construction Services, due to their lack of being in business for 5 years as specified in the bid. Not only do they not meet the minimum qualifications as stated in the bid, but our consultant has no knowledge of this company doing commercial roofing and she does not recommend an award to them.