CC MEETING: January 22, 2019
DATE: January 15, 2019
TO: Erin Rinehart, City Manager
FROM: Scott Whitaker, Director of Parks and Recreation & Kim Bybee, Parks Manager
Title
Consider Approval Of Synthetic Turf And Installation From Hellas Construction Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $279,950.00.
Body
BACKGROUND:
During our annual Parks Amenity Fund discussions in Fall 2017, the Parks & Recreation Department was approved to convert the Josey #6 baseball field to an adaptive sports field. As part of the upgrade, the existing infield at Josey #6 will be converted to Hellas’ Realgrass, a low pile synthetic turf that not only provides a more desirable surface for wheelchairs or individuals with special needs but also has a natural turf aesthetic. Many synthetic turf surfaces include a fill material, similar to a crumb rubber or sand, which can be difficult for wheelchairs to traverse. Hellas Construction uses Cushdrain Shock Pads which increase shock absorption to reduce concussions while also improving the drainage of the field. This same combination of Realgrass and Cushdrain is also installed on the field in front of The Star in Frisco.
FINANCIAL IMPLICATIONS:
The synthetic turf and installation is budgeted and available in a capital fund account. Hellas Construction is a reputable company that is known to provide a quality product nationwide. While we have not used Hellas Construction before, references were checked and were very favorable.
ACCTG UNIT ACCOUNT BUDGET AMOUNT
854360 119000399 (Josey Ranch Field 6) $279,950.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the purchase of synthetic turf and installation services from Hellas Construction for an amount not to exceed $279,950.00 using the City’s existing agreement with BuyBoard. Included in this amount is a 10% contingency.