CC MEETING: January 22, 2019
DATE: January 16, 2019
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Fleet and Facilities Director & Patty Helms, Purchasing Manager
Title
Consider Approval Of Roof Replacement Services From Duro-Last Roofing Through An Interlocal Agreement With TIPS Purchasing Cooperative In An Amount Not To Exceed $583,842.86.
Body
BACKGROUND:
A hail storm that passed through the area mid-2018 caused quite a bit of damage to a number of roofs at city facilities. This project will replace three roofs at the Indian Creek Golf Course and seven roofs at the Central Service Center. All replacement roofs will have a 20-year manufacturer’s warranty.
The roofs were evaluated by TMLIRP, the City of Carrollton’s insurance provider. The cost to have TIPS (a cooperative purchasing agency) repair the roofs, was vetted by TMLIRP’s roofing consultant. Duro-Last Roofing of Carrollton will be the contractor who will perform the work to replace the roofs under the TIPS Cooperative Purchasing Agreement. Use of cooperative purchasing agreements is allowed under state law and allows for more timely selection of vendors.
FINANCIAL IMPLICATIONS:
The roof replacements will be funded using insurance claim funds already received from TMLIRP. The insurance funds will cover the cost of all above listed replacements. We have not used Duro-Last Roofing of Carrollton in the past but their references have been checked and are favorable.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to replace three roofs at Indian Creek and seven roofs at Central Service Center using Duro-Last Roofing of Carrollton to complete the work, through the TIPS cooperative purchasing program, in an amount not to exceed $583,842.86. The budgeted amount includes a 10% contingency for any unforeseen damage/repairs.