CC MEETING: March 5, 2019
DATE: February 25, 2019
TO: Erin Rinehart, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute Professional Services Contracts With Terracon Consultants, Inc., ECS Southwest, LLP, Henley-Johnson And Associates, Inc., And Intertek-PSL, Inc. For Engineering Services For Geotechnical And Materials Testing Associated With Capital Improvement Projects For A Not To Exceed Maximum Fee Of $500,000.00.
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BACKGROUND:
As part of nearly all construction projects the City performs, materials testing is a requirement to ensure that contract requirements are met or exceeded. These tests include compaction and densities of roadway subgrades, concrete compressive strength, pipeline trench compaction, reinforcing and structural steel inspections, etc. In limited circumstances, geotechnical services may also be used for special projects such as slope stability, smaller city facility projects or city-partnered development projects. Testing costs vary due to a number of factors, but generally run between 1% and 5% of the total construction costs. With the exception of special projects, testing costs are expended through the capital account for the specific project.
A formal selection process was conducted, by which a request for qualifications (RFQ) was publicly advertised, and firms were evaluated on criteria that included understanding of required services, similar project experience, personnel depth, and company qualifications. Once the most qualified firms are identified by staff and approved by Council, contract rates for various services and personnel are negotiated, and a maximum contract amount is established for each firm. Services are then rendered as required for each specific project in what is known as an indefinite delivery contract. In previous programs, the City has selected two testing firms to provide all related services wit...
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