CC MEETING: May 7, 2019
DATE: May 1, 2019
TO: Erin Rinehart, City Manager
FROM: Bob Scott, Chief Financial Officer and Assistant City Manager
Title
Consider Approval Of RFP# 19-020 For Concrete Used By Public Works And Parks Maintenance From Various Vendors In An Amount Not To Exceed $625,734.00.
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BACKGROUND:
The material purchased from this price agreement will provide concrete for street projects and miscellaneous repair jobs throughout the City. This price agreement contains the option to renew for one additional year if mutually agreed upon.
Bids were advertised and received in which three vendors responded.
FINANCIAL IMPLICATIONS:
The materials on RFP #19-020 will be purchased from budgeted funds for the cost centers and amounts as listed below:
DEPARTMENT LINE ITEM BUDGET AMOUNT
STREETS - 402001 CONCRETE - 60310 $ 423,560.00
DRAINAGE - 403001 CONCRETE - 60310 $ 3,000.00
TRAFFIC SIGNALS - 404001 VARIOUS CAP ACCOUNTS $ 1,000.00
WATER UTILITIES - CONCRETE - 60310 $ 193,174.00
405002, 405003, 405005
PARKS MAINTENANCE - 353001 CONCRETE - 60310__ $ 5,000.00
TOTAL $ 625,734.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the best value bid meeting all specifications be awarded as listed below for an amount not to exceed $625,734.00 for the first year and one additional year for a total two year contract valued at $1,251,468.00.
COMPANY NAME CATEGORY
Lattimore Materials Primary Vendor Items 1-10, 13
Redi-Mix Secondary Vendor Items 1-10, 13
Custom - Crete Primary Vendor Items 11 & 12
NOTE: Multiple vendor awards are needed due to a periodic supply problem with this commodity. If the Primary vendor cannot fulfill an order the Secondary Vendor can be used.
ATTACHEMENT:
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