CC MEETING: July 9, 2019
DATE: July 2, 2019
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Title
Consider Approval Of The Purchase Of Six (6) Dump Trucks For Various City Departments From Roush Truck Center Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $826,328.00.
Body
BACKGROUND:
Fleet Services is requesting the purchase of six (6) dump trucks assigned to the Public Works and Parks departments. The recommended purchase will consist of heavy-duty trucks with 14-16 yard dump bodies. The current vehicles in the fleet will be retired per Fleet’s policy on age, mileage, and maintenance. These trucks are used daily for transporting heavy material to and from job sites. These recommended replacements are being made after extensive discussions with operators and managers to properly align vehicle specifications with current business needs.
Staff reached out to multiple vendors including MHC/Kenworth, Roush/Peterbilt, Volvo and Southwest/International. Staff recommends moving forward with the bid from Roush/Peterbilt through the BuyBoard purchasing agreement. This cooperative entity meets all state of Texas competitive bidding requirements. Texas law authorizes this process so that the City can save the time of developing specifications and avoid the duplication of the competitive bidding process.
FINANCIAL IMPLICATIONS:
The trucks will be purchased from budgeted funds from the accounts and amounts listed below.
QUOTES
MHC (Kenworth-Warren Body; BuyBoard): $992,695.38
Volvo(Ox Maverick Body; BuyBoard): $880,596.00
Southwest (International-Warren Body; BuyBoard): $840,454.32
Roush (Peterbilt-Warren Body; BuyBoard): $826,328.00
ACCOUNT UNIT ACCOUNT BUDGET AMOUNT
Fleet Replacement Mobile Equipment $826,328.00
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing the above referenced vehicles ensures City employees have the resources necessary to do their job, which is one of the Council strategic goals.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase six (6) dump trucks from Roush Truck Center through BuyBoard Cooperative Purchasing Entity in an amount not to exceed $826,328.00.