CC MEETING: September 10, 2019
DATE: September 4, 2019
TO: Erin Rinehart, City Manager
FROM: Laurie Garber, City Secretary/Admin Services Director
Title
Discuss Combining The Museum Board With The Historical Preservation Advisory Commission.
Body
BACKGROUND:
As indicated by Chapter 34 of the City’s Code of Ordinances, HPAC’s purpose is to “advise and make recommendations to the City Council to preserve the City’s landmarks and built environment, and to protect architecturally and/or culturally significant resources for future generations”. The purpose of the Museum Board is to “preserve significant artifacts and memorabilia representative of pioneer home-life and community development in Carrollton. This goal will be achieved through preservation of the [Perry home and it’s collection]”.
The Museum Board meets quarterly and HPAC meets every other month. The Museum Board has averaged five agenda items of substance per meeting over the last year, while HPAC has averaged four. Based on the goals of both boards and the average workload per meeting, staff is requesting council consider combining the boards into a single committee.
Attached are the current rosters indicating the terms of the nine members on each board. Between the two boards, three members will term off October 2019 and four are up for reappointment. In 2020, another member will term off and nine more will be eligible for reappointment. Staff suggests if the boards are combined that the number of seats are reduced through attrition. If board members eligible for reappointment are appointed to other boards, the combined committee can reach nine members by October 2020, making it consistent with other board totals. If Council is interested in combining the boards, staff can bring an amendment to the Chapter 34 Ordinance to a future council meeting so it takes effect with the upcoming appointments.