CC MEETING: September 10, 2019
DATE: September 3, 2019
TO: Erin Rinehart, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider Authorizing The City Manager To Approve A Contract With Artistic Painting Company For The Bridge Retrofit, Phase 5 Project In The Amount Of $199,250.00.
Body
BACKGROUND:
On March 19, 2019, City Council rejected the bridge rail painting project that was set to be awarded to Iowa Bridge & Culvert, LLC in the amount of $211,700. Council was concerned that the City only received one bid on this project. Staff was directed to re-bid the project in 6 months and investigate if the City can take steps to generate more bidder interest in the smaller capital projects.
A staff task force recommended several actions to increase bidder interest. One recommendation was to use social media to expand outreach to potential bidders. The task force recommended that the bridge rail painting project be a pilot for this concept.
This project involves aesthetic improvements to 28 bridges by the re-painting of existing hand and guard rails on bridges. The project involves bridge improvements only. Therefore, environmental impacts should be minimal. The project will not directly affect any residents, will be placed on the monthly Construction Update, and will be included in the City’s website.
FINANCIAL IMPLICATIONS:
Four (4) bids were received on August 7, 2019. The low bid, in the amount of $199,250.00, was submitted by Artistic Painting Company. The engineer’s estimate for the project was $200,000. They appear capable of completing this project in the allocated time of 180 calendar days. Funding is available in the Streets Consolidated Account.
To expand outreach to potential bidders, ads are now being placed in the Dallas Morning News, which will increase project exposure and provide advertising access to the News’ website. The bid ad was also posted on the City’s Facebook and Instagram accounts. Other bid advertising platforms, such as Nextdoor, are being considered for future projects.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project will support the City Council’s strategic objectives and vision of building a community that families and businesses want to call home by:
- Sustaining quality of life - Improvements to the bridges should enhance the appearance of the bridges and thoroughfares.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to award a construction contract to Artistic Painting Company for the Bridge Retrofit, Phase 5 Project in the amount of $199,250.00.