CC MEETING: February 4, 2020
DATE: January 28, 2020
TO: Erin Rinehart, City Manager
FROM: Cesar J. Molina, Jr., P.E., Director of Engineering
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute An Amended Contract With Sunbelt Pools Inc. For The Remediation Of The Rosemeade Rainforest Aquatics Complex Renovations Project And Increasing The Contract Amount By $150,000, Resulting In A Total Contract Amount Not To Exceed $650,000.00.
Body
BACKGROUND:
On December 17, 2019, staff sought Council authority to enter into a contract with Sunbelt Pools to expedite the repairs and completion of the Rosemeade Rainforest project. Since then, the City’s design consultant, C.T. Brannon, has developed a list of eleven aquatic-related project deficiencies. Sunbelt has received this information and has been developing pricing to address each of the deficiencies.
Staff asked Sunbelt to begin addressing the deficiencies at the activity pool first. They have since submitted cost information and the City has subsequently procured their services for remediation totaling $240,403. Work is underway.
Staff is currently reviewing two additional work orders for the replacement of underwater lighting and for the resting of the deck-mounted aquatic equipment. These two work orders total $45,742.
By the time the Council considers this agenda item, staff will have executed four work orders totaling $286,145. Staff has further discovered that prior to the removal of the water feature at the activity pool, the device was leaking water. Staff has documented the leaks and has sent the equipment back to the manufacturer to investigate the cause of the leak, to effect repairs or if not reparable, then provide a new device. This may result in an additional cost.
To date, $286,000 of the original Council-authorized $500,000 for repairs and completion has been used, with at least seven more elements needing to be resolved and the unknown cost of the repair of the water feature. Out of an abundance of caution, staff is submitting this request to increase the authority for all of the Sunbelt Pool work orders by $150,000, to a revised maximum contract amount of $650,000.
Staff is also obtaining a cost to repair the shade structure and re-install the outdoor lights. These are elements that are outside of Sunbelt’s expertise. The City has already approved vendors through one of the purchasing cooperatives, and which will appear on a future agenda for Council approval.
FINANCIAL IMPLICATIONS:
The open balance on the contract with Gold Medal at contract termination was $563,617.83, with an additional $406,979.81 in retainage. It is staff’s intent to fund the remediation efforts with the remaining funds of the previous contract.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval of a resolution authorizing the City Manager to execute an amended construction contract with Sunbelt Pools Inc., for the remediation and completion of the Rosemeade Rainforest Aquatics Complex and increase the authorized contract amount by $150,000 to a total contract amount not to exceed $650,000.