CC MEETING: February 4, 2020
DATE: January 24, 2020
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Title
Consider Approval Of The Purchase Of Four (4) Field Mowing Units From Professional Turf Products Through A Cooperative Purchasing Agreement With BuyBoard In An Amount Not To Exceed $212,287.41.
Body
BACKGROUND:
Fleet Services is requesting the purchase of four (4) mowers from Professional Turf Products through our cooperative purchasing agreement with BuyBoard for the Parks Department. This purchase consists of two (2) GM-7200 zero turn radius mowers, one (1) GM-4000-D mower and one (1) GM-5900 mower. All the mowers being replaced are 2013 models. The smaller zero turn radius mowers will be used in tighter quarters around buildings and the large mowers will be used for grass maintenance in large areas around the City.
Toro Ground Master units in our fleet have an average life expectancy of 5/6 years. The useful life is dependent on several factors such as: wear and tear, service application, and the load/capacity. The units being replaced have been in service for 7 years and are being retired based on age, wear and tear, and load.
Based on performance, price and quality Toro has consistently proven to be the best use of City funds. These mowers are only available through Professional Turf Products. For competitive purposes, quotes were obtained from two cooperatives that the city belongs to; BuyBoard and National IPA. Staff recommends the purchase of one (1) Grounds Master 4000-D ($69,324.90), one (1) Grounds Master 5900 ($101,840.15) and two (2) Grounds Master 7200 ($20,452.91) mowers from Professional Turf Products, through our competitive purchasing agreement with BuyBoard. This cooperative entity meets all state of Texas competitive bidding requirements.
QUOTES:
Professional Turf Products (National IPA) $211,167.74
Professional Turf Products (BuyBoard) $212,287.41
FINANCIAL IMPLICATIONS:
The equipment will be purchased from budgeted funds from the account and amount listed below. BuyBoard provides the City with a 1% rebate and is the best value.
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing equipment like mowers ensures that City employees have the resources necessary to do their job, which is a Council strategic goal.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase four (4) field mowing units from Professional Turf Products through the cooperative purchasing agreement with BuyBoard in an amount not to exceed $212,287.41. BuyBoard provides the City with a 1% rebate and is the best value for this purchase.