CC MEETING: Tuesday, June 6, 2023
DATE: May 23, 2023
TO: Erin Rinehart, City Manager
FROM: Heather Smith, Recreation Manager
Chrystal Davis, Assistant City Manager
Title
Consider Approval Of The Purchase And Installation Of Cardio And Weight Equipment And A Functional Storage System From Comm-Fit For The Rosemeade Recreation Center Through An Inter-Local Agreement With Buy-Board In An Amount Not To Exceed $310,178.12.
Body
BACKGROUND:
Staff is seeking approval to replace 17 treadmills and 8 recumbent bikes, add 1 stair climber, and add a functional storage system along with free-weight equipment. The replacement pieces follow our normal 5-year evaluation process and due to mileage, repair costs, warranty expiration, and patron preference, staff feels these pieces should be replaced. The new stair climber will help with the demands placed on the existing two units and the storage system will enhance the workout space for our patrons.
Staff researched different types of equipment and visited other Dallas-Fort Worth facilities to test the equipment. Additionally, the functional storage system and new weight equipment to the Dance Room will give us a competitive edge.
FINANCIAL IMPLICATIONS:
Comm-Fit is a Buy-Board vendor.
The equipment and installation will be funded out of the Leisure Equipment Fund which is made up of revenues from the memberships at Recreation Centers for replacement of equipment.
The requested amount includes previously spent funds in the amount of $25,939.60 for equipment at Crosby Recreation Center and Senior Center facilities along with a 10% contingency.
IMPACT ON COMMUNITY SUSTAINABILITY:
In each interaction, deliver a comfortable, informative experience where every customer feels valued.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval of the purchase and installation of 17 treadmills and 8 recumbent bikes, adding 1 stair climber, and adding a functional storage system with new weight equipment in an amount not to exceed $310,178.12.