CC MEETING: June 20, 2023
DATE: Tuesday, June 13, 2023
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Amending Expenditures Related To Item 12 From The February 7, 2023 Council Meeting For IT Products And Services From Freeit Data Solutions On An Existing Agreement With Texas DIR In The Amount of $150,000 For A Revised Total Not To Exceed $300,000.00.
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BACKGROUND:
The City procures a range of IT goods and services from various DIR resellers. These items can cost anywhere from a few hundred dollars to tens of thousands of dollars. Though not required by procurement law when utilizing cooperative contracts, to ensure the best pricing, the IT department engages in competitive shopping, comparing prices from various cooperative contract resellers such as CDWG, SHI, and others to find the lowest price and best value for items.
This document seeks to increase the annual spending limit by $150,000, continuing to enable the competitive shopping process across DIR resellers to include Freeit Data Solutions, particularly for Information Technology security related items.
The IT department has complied with procurement requirements through the Texas DIR. They received a low bid for endpoint anti-virus and email security items from Freeit Data Solutions, Inc., under the DIR Contract# DIR-CPO-4863 that this authorization will permit to go forward.
FINANCIAL IMPLICATIONS:
This authorization of $300,000.00 is budgeted and funded through the following account:
ACCTG UNIT ACCOUNT ACTIVITY BUDGET AMOUNT
151001 68710 $300,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
The purchase of IT products and services is critical to sustaining City technology services without disruption.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approve the amended expenditure related to the purchase of IT products and services from Freeit Data Solution in a revis...
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