CC MEETING: June 20, 2023
DATE: June 13, 2023
TO: Erin Rinehart, City Manager
FROM: Laurie Wilson, Administrative Services Director
Chrystal Davis, Assistant City Manager
Title
Consider Approval Of The Purchase Of Furniture From Plano Office Supply Through An Interlocal Agreement With Collin County Government Forum In An Amount Not to Exceed $69,451.
Body
BACKGROUND:
The City of Carrollton has an annual furniture replacement budget of $58,000 to replace and maintain the furniture in City facilities. Staff has evaluated facilities across the City and found a need to replace furniture in several buildings.
The Jury Room chairs and furniture in two offices at Municipal Court were beyond their useful life. Additionally, various conference room and desk chairs needed to be replaced at City Hall and the Detention Center. A total of $24,265 was spent for this replacement out of the annual furniture replacement fund.
Replacement of furniture for 8 Public Works workspaces and two shared spaces at the Don Cline Pump Station also need replacement at a cost of $21,425. $5,726 will be funded out of Public Works account 405001 - 61190 and $15,699 will come from the Furniture Replacement Fund.
Replacement of furniture for 6 offices and a shared space at Rosemeade Recreation Center is also needed at a total cost of $17,447. $5,726 will be funded from Parks & Recreation Account 854360 - 110580399 and $11,721 will come from the Furniture Replacement Fund.
To continue with city furniture standards, all furniture will be purchased from Plano Office Supply and pricing will be based on our contract negotiated through the Collin County Government Forum (CCGF). A sealed bid was issued by Collin County Community College District, and we are piggy-backing on this contract as a member of the CCGF. As a reference, pricing on this contract is better than the state of Texas contract for the same product. Staff selected mid-grade office furniture from the HON product line for Cit...
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