CC MEETING: June 20, 2023
DATE: June 13, 2023
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director Public Works
Marc Guy, Assistant City Manager
Title
Consider Approval Of RFP #23-015 For The Purchase Of Sand And Gravel Supplies From CJA Enterprises LLP In An Annual Amount Not To Exceed $131,469.00, For A Total Three-Year Contract In An Amount Not To Exceed $394,407.00.
Body
BACKGROUND:
The material to be purchased from this price agreement will be used by the Public Works Department for miscellaneous construction and repair projects. This bid is for one year and contains the option to renew for two additional one-year renewals, if mutually agreed upon.
Bid notifications were posted online, previous and interested vendors were contacted, and advertisements were placed in the Dallas Morning News. Four vendors responded.
FINANCIAL IMPLICATIONS:
The materials will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
Public Works 60350 - Base Materials $ 131,469.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council award the bid for sand and gravel supplies to CJA Enterprises LLP in an amount not to exceed the budget allocation of $131,469.00 for the first year, and two additional one-year renewal periods, for a total three-year contract amount not to exceed $394,407.00.