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File #: 6403    Version: 1 Name: Public Works F-150 2024
Type: Status: Passed
File created: 10/31/2023 In control: City Council
On agenda: 11/7/2023 Final action: 11/7/2023
Title: Consider Approval Of The Purchase Of Five Ford F-150 Trucks From Sam Pack Five Star Ford Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $248,383.00.
Attachments: 1. doc26864420231020100511, 2. Replacement Schedule November Fiscal 2023-24
CC MEETING: November 7, 2023

DATE: October 31, 2023

TO: Erin Rinehart, City Manager

FROM: Dwayne Bianco, Director of Fleet and Facility Services
Marc Guy, Assistant City Manager

Title
Consider Approval Of The Purchase Of Five Ford F-150 Trucks From Sam Pack Five Star Ford Through An Interlocal Agreement With The BuyBoard Purchasing Cooperative In An Amount Not To Exceed $248,383.00.

Body
BACKGROUND:
Fleet Services is recommending the purchase of five vehicles assigned to the Public Works Department. The recommended purchase will consist of five Ford F-150 pickup trucks. The current vehicles in the fleet will be retired per Fleet's policy on age and maintenance. The average expected life span of these types of vehicles is ten years. The vehicles being replaced are all ten years old.

These trucks are used daily for transporting staff and towing trailers and equipment to and from job sites. Vehicles such as these are the backbone of the City's fleet. The recommended replacements are being made after discussions with operators and managers to properly align vehicle specifications with current business needs.

Staff recommends purchasing the vehicles from Sam Pack Five Star Ford through the BuyBoard purchasing cooperative. This cooperative purchasing entity meets all state of Texas competitive bidding requirements. The use of cooperative purchasing agencies is allowed under state law.

FINANCIAL IMPLICATIONS:
The trucks will be purchased from budgeted funds from the Fleet Replacement Fund.

Sam Pack Five Star Ford
F-150 (5) (via BuyBoard) $225,803.00
Contingency (if needed) $ 22,580.00
Total $248,383.00

IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job, which is a City Council strategic goal.

STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval to purchase five Ford F-150 trucks from Sam Pack Five Star ...

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